Kid Contractor Podcast with Caleb Auman: E711. The Field-Tested Change Order Checklist: Get Paid for Every Add-On

E711. The Field-Tested Change Order Checklist: Get Paid for Every Add-On

Jun 3, 2026

Caleb addresses the financial and operational pitfalls of poorly managed change orders within his landscaping business. He admits to losing thousands of dollars by failing to document project additions officially, prompting him to implement a new Standard Operating Procedure (SOP) using the Leanscaper AI platform. This updated protocol requires crews to pause work, take photos in Company Cam, and secure written client approval before proceeding with any extra tasks. Beyond technical management, Auman discusses the complexities of running a business with a spouse and promotes upcoming educational workshops for industry professionals.

Key Takeaways:

Implement a strict "No Surprises" policy by getting written approval for every change in project scope before any additional work begins.
Use job documentation apps to take before-and-after photos to prevent disputes and turn potential problems into quick, fact-based decisions.
Stick to your established project schedule instead of thinning out crews to start new commitments before current jobs are finished.
Create a centralized digital database for Standard Operating Procedures to empower your team to find answers and follow processes independently.
Prioritize clear communication and boundaries to protect both your professional craftsmanship and your personal relationships when running a family business.